Fleet Management Starts With Fleet Tracking and Reducing Fleet Expenses

Effective fleet management begins with visibility—knowing where your vehicles are, how they’re being used, and how much they’re costing you. For businesses with vehicle-dependent operations, harnessing tools like fleet fuel cards, GPS tracking, and real-time data analytics isn’t just smart—it’s essential. The right mix of technology and strategy can cut fuel costs, improve driver accountability, and unlock new levels of efficiency across your operations.

Fleet Tracking Unlocks Operational Control

Fleet tracking is no longer a luxury—it’s a business necessity. Modern tracking systems, such as SPEEDWAY GPS solutions, provide near real-time insights into vehicle location, trip duration, and route optimization. This data doesn’t just confirm that your team reached their destinations—it empowers your business to analyze traffic patterns, verify site visits, and minimize idle time.

Using features like geofencing and landmarking, fleet managers receive alerts when vehicles leave or enter designated areas, ensuring adherence to routes and customer schedules. In fact, fleets leveraging these tools have reported reductions in fuel expenses and a measurable boost in service profitability​.

Tracking isn’t just about logistics—it’s about cost control. With every mile driven and gallon pumped accounted for, businesses reduce waste, avoid unauthorized vehicle use, and keep overall spending in check.

Why Fuel Cards Are the Backbone of Cost Reduction

Fuel represents a significant portion of fleet expenses. That’s why fleet fuel cards like the SPEEDWAY Card and SPEEDWAY Fleet Cards are built to deliver not only payment convenience but also significant cost savings. Accepted at 95% of U.S. gas stations, SPEEDWAY cards offer widespread network access, making it easy for fleets to fuel up anywhere their routes take them​.

Both card options help businesses earn up to 3¢ per gallon in rebates, directly reducing the per-gallon cost of gas and diesel. The SPEEDWAY Card provides options for payments—ideal for businesses that need to carry a balance when cash flow is tight. Meanwhile, the SPEEDWAY Fleet Card layers on advanced purchase controls, exclusive discounts on maintenance services and lodging, and detailed transaction data for deeper insights​.

Purchase Controls Reinforce Driver Accountability

Controlling fuel card usage is key to eliminating fraud and curbing overspending. SPEEDWAY fuel cards allow businesses to enforce spending limits by card, driver, time of day, or even product type—ensuring employees stick to business-related purchases. Each transaction requires a driver PIN and odometer reading, adding another layer of accountability and security.

With tools to track who spends what, where, and when, fleet managers can create custom reports, identify patterns of misuse, and quickly deactivate lost or compromised cards through the SPEEDWAY mobile app​. Real-time alerts and fraud monitoring help teams act fast to protect company assets and reduce unnecessary costs.

Real-Time Data Powers Smarter Decisions

The difference between average fleet management and exceptional fleet performance is data. SPEEDWAY’s telematics dashboard compiles real-time and historical fleet activity into user-friendly reports, allowing managers to evaluate routes, measure time spent at job sites, and audit vehicle usage across the business​.

This continuous stream of actionable information empowers businesses to:

• Improve billing accuracy with verified timecards and service logs
• Identify underperforming drivers or inefficient routes
• Optimize vehicle deployment to maximize ROI
• Support insurance claims with trip history and driver behavior logs

And because SPEEDWAY tools integrate seamlessly with most accounting platforms, businesses eliminate the manual burden of expense tracking, lost fuel receipts, and end-of-month reconciliations.

Reducing Maintenance Costs Through Smarter Driving

Driver behavior directly impacts vehicle health. Aggressive acceleration, hard braking, and speeding don’t just increaserisk—they also accelerate wear and tear. With telematics, fleet managers gain visibility into driver behavior and can coach safer, more efficient driving habits​.

This leads to fewer breakdowns, lower maintenance and fuel expenses, and reduced downtime. The result? More uptime for your fleet, fewer disruptions to operations, and lower total cost of ownership for each vehicle.

Additionally, telematics and GPS data can be used to reward responsible drivers, reinforcing positive habits and building a culture of safety and efficiency.

Streamlined Reporting and Simplified Compliance

SPEEDWAY cards take the complexity out of fuel expense reporting. With automatic fuel accounting, tax exemption tracking (for qualified businesses), and easy-to-generate reports, administrative overhead is significantly reduced. No more chasing down receipts or manually logging purchases. Everything is tracked digitally at the point of sale and compiled into clean, customizable reports.

This not only saves time for fleet admins but also supports compliance with tax regulations and internal auditing requirements.

Savings That Extend Beyond the Pump

While fuel rebates are a core benefit, SPEEDWAY fleet cards also unlock additional savings across essential services. Businesses gain access to exclusive discounts on auto parts, maintenance, hotels, and roadside assistance—stretching their operational budgets even further​.

Some accounts may also qualify for insurance premium reductions by demonstrating enhanced vehicle safety and monitoring practices through the use of GPS tracking and driver accountability tools​.

One Fleet Card Program, Infinite Benefits

Whether you operate a dozen delivery vans or manage a nationwide fleet of service vehicles, SPEEDWAY fuel cards and tracking tools scale with your business. From variable payment options to robust purchase controls, every feature is designed to streamline operations and protect your bottom line.

Apply online, manage your account via the mobile app, and get answers to your questions with 24/7 customer support. With over 300,000 businesses already using SPEEDWAY fleet solutions, it’s clear these tools deliver tangible results​.

Ready to Rethink Your Fleet Strategy?

Fleet management success isn’t about driving more miles—it’s about driving smarter. With tools to track vehicles, monitor spending, and reduce fuel and maintenance costs, SPEEDWAY gives you the clarity and control to run a leaner, more profitable operation.

Start by choosing the right SPEEDWAYfleet fuel card to match your business’s needs. Then, layer in GPS tracking, reporting dashboards, and mobile access to transform how your fleet operates. The result? A connected, efficient fleet that spends less, performs better, and drives more value for your organization.